Businesses deal with a lot of documents every day. You must sign most of these documents to validate them. Without a signature, some documents may not serve an official purpose.
In the past, business owners used pens to sign physical documents. However, this has changed over time. Today most managers use specific tools to electronically sign documents. Thanks to the dawn of the internet and the latest technologies. You can also follow the suits to remain ahead of the trend.
There are several benefits of signing documents online. These include saving time and money, enhancing workers’ productivity, keeping documents secure, promoting convenience, and enhancing mobility. Besides, it also ensures compliance with the law. However, it would help if you utilized the right e-signature software.
Here are some ways to help select the best e-signature app for your business needs.
Table of Contents
1. Choose An App Compatible With Other Business Tools
To run a successful business, you need to automate all its processes. That means that, apart from the application tools to electronically sign documents, you’ll also have other automation tools to streamline functions like marketing, accounting, staff recruitment, asset management, etc. That’s where compatibility comes in.
Compatibility ensures all your business tools work well together. Therefore, there’ll be harmony in your business. As a result, you’ll enhance the efficiency of your business.
On the other hand, selecting e-signature software that isn’t compatible with other applications may cost you a lot of money. This is true especially when forced to replace all other existing computer programs to accommodate the newly bought system.
This hurts the profitability and growth of your firm. Therefore, before you purchase your preferred e-signature app, determine that it’s well compatible with other existing tools in your business systems.
2. Select A Scalable E-signature Software
Scalability is an essential factor to consider when purchasing any business automation tool. However, some small business owners never consider this aspect when finding e-signature apps.
As a result, they end up getting a lot of challenges when their companies grow. You should avoid that mistake and find scalable e-signature software.
Today, you might be dealing with a few documents in your business. However, as your business grows and expands, things might change, and you’ll sign several documents daily. That’s why you need to choose scalable e-signature software now.
A scalable e-signature app will serve your company today and in the future when it grows without needing replacement. This enables you to save money in the long run.
3. Find A System You Workers Can Use With Ease
There are numerous e-signature apps in the market. However, they all differ in terms of complexity. The best idea could be to easily select a system that workers can use.
As noted earlier, one of the benefits of shifting to e-signature technology is to help streamline business operations. But you can’t achieve that if you choose a difficult-to-use e-signature system.
For instance, a complex e-signature tool requires you to spend several hours or days showing workers how to use it. This leads to a waste of time, thus hurting your overall business productivity.
Besides, a difficult-to-operate system can force you to hire experts to train your workers on how to navigate through it. This attracts additional costs. As a result, your business profits will likely decline.
You can save time and money by selecting a simple-to-operate e-signature tool. You only need to use the guide manual provided by the vendor to orient your employees to the system. Therefore, you won’t need to hire experts or waste time educating your staff.
Undoubtedly, you can’t know the complexity or simplicity of an e-signature app until you start using it. However, you can visit the vendor’s website and other online platforms to read other customers’ comments regarding specific systems.
For instance, if you see several customers saying that a particular system is user-friendly, that could be the best option. However, it would be best if you didn’t make your final decision merely on other clients’ comments. Ask the seller to allow you to test the tool before implementing it fully into your business systems.
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Purchase E-signature Tool With Effective Security Features
Although signing documents online enhances workflow, it can sometimes risk your business data. This is especially true if you’re using an e-signature app vulnerable to cybersecurity threats. It’s therefore essential to find a system with compelling security features.
You consider various security features to help select the best e-signature app. These include file encryption, automatic system updates, real-time scanning, user privilege parameters, password protection, etc.
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If you want to grow a successful firm, e-signature technology is the way. This is true since it helps save business resources. But you must utilize the best software. You can achieve that by employing the strategies explained in this article.