Remote working is evolving as the future of our predominant work culture. Working from home, a café, a co-working place, or even the beach are options. All you need is a device and an internet connection to get started.
And many businesses are embracing the new work culture. Research by Global Workplace Analytics shows that remote workers are 35-40% more productive than their in-office counterparts.
Another survey by FlexJobs of over 2,100 persons who worked remotely during the epidemic had over 51% of respondents stating they were more productive working from home, and 95% saying that productivity was more significant or the same.
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Table of Contents
- A Transition to Remote Work Culture
- The Best Remote Working Tools in 2022
- Category 1 – Project Management
- Category 2 – Communication
- Category 3 – Cloud Storage
- Category 4 – Note Taking
- The Best Tips for Remote Working
- The Pros and Cons of Remote Working
A Transition to Remote Work Culture
Not many years ago, people had a terrible impression of remote working. Many businesses were concerned that their employees would get easily sidetracked at home, where their supervisors couldn’t keep an eye on their direct reports. However, the emerging trends have only proved this wrong.
People are way more productive while working from home, but there is also an added benefit to the company and the environment when taking up this work culture.
And after the COVID-19 pandemic, most people are backing out from in-office work as there’s nothing more comfortable (and fruitful) than sitting at home and getting your job done.
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Initially considered a low-wage customer service role is now becoming a full-time career. Technology enables us to complete the same tasks regardless of where we are, whether in our homes, a coffee shop, or a park.
With the rise of remote working practices comes the demand for reliable remote work tools. As a remote worker or a business that employs remote workers, do you’ve access to the best remote working platforms available in the market?
With changing tech trends, it’s easy to get lost. Don’t worry; we have curated a category-wise list of the most critical remote working tools.
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The Best Remote Working Tools in 2022
So, what are the best remote working tools in each work category? Let’s find out.
Category 1 – Project Management
Some teams may attempt to conduct everything over emails, but that’s extremely risky. You’re not as secure, and it’s easy for communication to get clunky. A project management system handles the challenge of virtual teams by assisting in structuring documents and duties.
Trello is one of the most user-friendly project management applications for all types of remote employees. It allows you to arrange your projects flexibly and effectively. You may create a new board for each project and add lists and cards to manage the requirements.
ProofHub has features such as online proofreading, discussions, chat to give input, and remote project management, all in one platform. It is a remote project management software that must-have for teams requiring a higher degree of management expertise.
The best part is that it has a wide array of services, enough for any small to medium-sized team to handle a project, but not so many that you become overwhelmed.
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Hive is a one-stop-shop for remote collaboration, including projects, action cards, email integration, file sharing, and meeting notes. Hive allows you to start the app and do all your tasks in a single window.
Hive’s mobile app allows you to keep on top of your work from anywhere. View projects, comment on tasks, communicate with coworkers and easily manage your to-do list. Furthermore, updates are visible across all project views, so the entire team is kept updated.
Category 2 – Communication
Communication is your most important aspect when working remotely. If your team fails to communicate correctly concerning the work assigned, it might end up in a blunder.
Slack is hands-down the most excellent tool for communicating with coworkers or clients. It not only has a large number of connectors, but it also has a straightforward configuration that simplifies installation. It offers channels, direct messaging, various integration alternatives, and file and document attachment options.
Your remote team will no longer have to worry about taking memos or forgetting about action items, thanks to Dialpad’s AI-powered Voice Intelligence. Instead, your staff may concentrate better on discussions and participation. Those unable to attend the meeting may readily access a transcription to catch up on what was discussed, which is perfect for global teams.
If this gets too much, you can easily record your meeting video with the best screen recorder for Mac and access it later when you’re free.
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Gmail users may access Hangouts immediately from their main home page’s bottom left corner. This app lets you easily take audio or video calls with anybody on your Google contacts. It’s small-sized and runs perfectly on your desktop and mobile phone, making it perfect for remote working purposes.
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Category 3 – Cloud Storage
With so much work and all the essential files and documents to keep track of, having a safe and secure cloud storage platform for your work purposes is a blessing.
Google Drive is a cloud storage platform that allows you to save all your information in one secure and organized location. Remote employees may save and share documents, spreadsheets, and slide presentations. Furthermore, Google Drive files may be synchronized between devices, allowing users to access and change them from anywhere.
Microsoft OneDrive allows customers to upload and sync material online and access it anywhere. Because of its strong interaction with Office 365, OneDrive, like Google Drive, allows users to edit files online.
It is one of the safest and most reliable platforms to store your data, which you can access from anywhere.
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Because it is challenging to transfer huge files via email, Dropbox is a contemporary workspace that provides various options for managing remote employees. Remote workers can readily sync, share, and collaborate on documents.
Installing the Dropbox app on your iOS or Android device allows you to view and edit files from your phone or tablet and share them with others.
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Category 4 – Note Taking
Note-taking tools can help remote employees remain on top of their work by recording critical customer discussions or rapidly clipping material from the web.
This software is ideal for taking notes when working from home. Evernote allows you to share and enter notes with others by synchronizing the data across all your work devices. Offline note access, the ability to search text inside PDFs, and single sign-on (SSO) login functionality are just a few of the outstanding features available on this platform.
This app is known for its versatility in supporting different content types. It offers a fully customizable interface that allows you to take notes and make to-do lists, which you can then organize into lists, boards, calendars, or tables.
Notion is perfect for authors, graphic designers, content creators, marketers, and the like because it combines task management with wikis and notes.
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Todoist is for you if you want to nerd out on task organizing for your remote teams. It has essential features such as creating productive charts, setting reminders for upcoming tasks, and keeping, updating, and flagging notes.
Todoist’s sub-projects and sub-tasks assist in breaking down massive projects into smaller, more manageable units. Furthermore, labels, filters, and task priority levels simplify organizing and modifying jobs. If you’re an organization junkie, this is the app for you.
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The Best Tips for Remote Working
While having the most outstanding remote working solutions is necessary, it is also essential to have a comfortable working atmosphere when working from home. And for that, you must establish some healthy practices while working remotely.
Here are some basic remote working suggestions you may find handy.
- Take short breaks in between work.
- Keep a separate phone number for business calls. To protect the integrity of your personal space, avoid disclosing your phone number with coworkers.
- Maintain a positive attitude and lift the spirits of your employees, even if you don’t consistently achieve all of your objectives.
- Take sick days as needed and do not work on your days off.
- Look for opportunities for training and education to help you develop your abilities.
- Coordinate with your coworkers on when you will be available beyond work hours.
- If your employer provides remote work, request what you need to improve it, such as a suitable laptop or other supplemental equipment. Some companies set aside a separate budget for their staff based on how much they spend on work-related equipment.
- Even if you are not choosing to work, you should develop a daily pattern that includes waking up, working, eating, and allocating leisure time. Because you are entirely absorbed in various tasks during the day, sticking to a schedule helps keep the structure and improve overall mood and productivity.
- Participate in a few interactive sessions to get to know the team if you are an introvert who avoids social situations.
- Choose an inspiring working environment, whether a co-working place, a local café or even a specific area at home.
- If you’re bored, consider working in various areas on different days to improve your productivity.
- Even if we are not needed to go to work, we must change into appropriate “professional” attire before work commences. It gives the impression that we are engaged, promotes seriousness, and minimizes lethargy.
The Pros and Cons of Remote Working
One of the significant reasons why work-from-home culture is popular among employees and companies is the enhanced productivity that it brings to the workplace.
When you’re working from home without the physical presence of other coworkers, nobody will have the opportunity to come to your desk for a quick chat, and you may even extend your lunch break by a few minutes easily.
This inevitably means fewer distractions and higher productivity. Additionally, some companies let you take up other part-time jobs while working from home. So if you can tackle more than one or two jobs at a time while working remotely, things can’t get any better!
Consider all the expenditures you pay for transportation, parking tickets, vehicle upkeep, eating lunch at a fancy restaurant, and so on. All of these savings become a reality when you work from home.
A Greener Planet and Reduced Expenses
Fewer employees arrive at the workplace daily, so fewer workstations and equipment are required to support them. Furthermore, you would require a smaller location to accommodate all the people visiting the office, reducing rent expenses.
And remote working is not just good for you or your company. It’s good for the environment too. For example, by not taking your car to work, you are reducing the carbon footprint on the planet and also saving up on fuel sources.
However, while all this sounds very positive, remote working has a few challenges.
- Overall, management can get challenging.
- Most employees must manage everything from their desk to their wifi on their own.
- Unlike in an office, when things go south, you won’t have an IT professional by your side.
To be effective while working remotely, you must understand and use various tools, including applications such as to-do lists and project management software that is hard to grasp. This process is time-consuming and requires extra labor.
And in turn, it can get tricky to stay motivated and reach your objectives. With no active monitoring, and your coworkers not working around you, companies often find it harder to instill the right work culture.
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While tackling these challenges of working from home, you’ll only feel luckier to have the best work-from-home tools up your armor. Once you start using these tools, you’ll soon realize the ease of work it ensures you, and there’s no going back from that.
Check out these fantastic remote working tools that make remote working feel like a breeze.